When users try a new app or tool, they want clear, easy-to-follow instructions. Writing great documentation matters, but choosing the right platform to publish it is just as important.
The right platform helps users find answers quickly and lets you keep content fresh with minimal effort.
In 2025, there are many documentation platforms available. The best choice depends on your content and your audience.
This article looks at some of the best documentation publishing platforms available today. It’s part of our series on Best Tools for Technical Writers in 2025. If you haven’t seen it yet, check out the first article where we covered the best tools for writing and editing your technical content.
What makes a good documentation platform in 2025?
A good documentation platform does more than present your content. It helps both writers and readers get the most from your docs. Here’s what to look for in 2025:
- Ease of use: You should be able to set up and publish quickly, whether working solo or with a team.
- Collaboration: Many projects involve multiple people. The best platforms support seamless collaboration with features like comments, version control, and change tracking.
- Search and navigation: Readers want to find answers quickly. A powerful search function and clear navigation menus make it easier for users to explore your content.
- Flexibility: Different projects have different needs. Whether you want to write in Markdown, rich text, or integrate with code repositories, your platform should support your preferred workflow.
- Customization: The platform should allow you to adjust the look and feel, add your branding, or tweak layouts to help your documentation feel professional and unique.
- Version control: Especially for technical content that changes often, tracking updates and allowing users to access older versions can be crucial.
- Integration: The platform should work well with other tools you use, like version control, project management software, or analytics tools.
- Accessibility: Good documentation should be easy for everyone to use, including people with disabilities. Platforms that support accessibility standards make your content more inclusive.
When choosing a documentation platform, it’s important to focus on the features that fit your needs and the needs of your readers. Different platforms offer different strengths, so knowing what matters most to your project will help you pick the best tool.
Popular platforms for technical documentation
There are many platforms available for publishing technical documentation in 2025. Some of the most popular and well-regarded include:
GitBook
GitBook makes writing simple with Markdown but also offers collaboration tools that help teams work smoothly together. It integrates tightly with GitHub, so you can manage your docs right alongside your code. It’s clean, easy to use, and lets you customize the look to fit your brand.
Read the Docs
Popular with open-source projects, especially in Python, Read the Docs automatically builds and updates your documentation when you push new code. It supports versioning so readers can access docs for different releases, which is great when your project evolves fast.
Docusaurus
Built by Facebook (Meta), Docusaurus helps you create fast, customizable documentation sites. It supports Markdown and React, giving you the flexibility to add interactive features or complex layouts. It’s a good choice if you want a developer-friendly tool that’s also powerful.
MkDocs
MkDocs is lightweight and easy to set up. It uses Markdown to build simple, fast documentation websites. With many themes and plugins available, you can make your docs look good without too much effort.
What sets these platforms apart is how well they fit into a tech-driven workflow. They treat documentation like code, letting you use Git and other tools to manage versions, collaborate, and update content automatically. If your project moves fast and you want your docs updated alongside your code, these platforms can help.
Best platforms for team knowledge & internal docs
Not all documentation is meant for the public. Sometimes, what you really need is a place where your team can share ideas, write internal guides, or keep track of how things are done. For that, you want platforms built for internal knowledge that help teams stay organized, especially as they grow. These platforms focus less on publishing and more on helping people find what they need when they need it.
Notion
Notion is widely used by teams because it’s more than a note-taking app. You can use it to build wikis, write SOPs (standard operating procedures), or just jot down ideas. It’s flexible and easy to customize, with features like drag-and-drop blocks, tables, and kanban boards. It’s not made specifically for technical docs, but its simplicity and mix of many tools make it a strong option for internal use.
Confluence
Confluence is Atlassian’s platform for team collaboration, and it’s built with documentation in mind. It’s structured enough for large teams but flexible enough for everyday use. You can organize pages into spaces like folders to keep related work in one place. You can also add comments, tag teammates, and track updates easily. If your team already uses tools like Jira or Trello, Confluence fits right in.
Slite
Slite is a lightweight alternative to tools like Confluence and Notion. It’s clean, fast, and built specifically for internal documentation. It supports real-time collaboration, version history, and simple search.
Nuclino
Nuclino keeps things very simple. It’s like a shared brain for your team where everything is connected. You can link pages together easily, organize docs visually, and get started with little to no setup. It’s especially nice for smaller teams or startups that don’t need a ton of features but want something smooth and easy to navigate.
As teams grow, knowledge tends to get scattered across chats, emails, and people’s heads. Internal documentation tools bring everything into one place. They make it easier to keep track of how things work, onboard new teammates, and make sure decisions don’t get lost. And because these platforms are made for collaboration, everyone can pitch in, not just the person writing the final doc.
Platforms for static sites & blogs
Sometimes, a full documentation suite is overkill, especially if you just want to share quick guides, write-ups, or long-form content without extra overhead. You just need a simple, fast site to share your thoughts, publish guides, or explain how something works. Whether it’s a personal blog, a portfolio of write-ups, or technical content meant to last, static site platforms offer a clean, efficient way to get your words out there without too much fuss.
These platforms generate lightweight websites that load quickly, require little maintenance, and give you full control over your content’s presentation and structure. They’re especially useful for developers, technical writers, or anyone who wants to publish content in a more structured, long-lasting format.
Jekyll
Jekyll is a long-standing favorite for building static sites, especially when paired with GitHub Pages for free hosting. If you’re comfortable writing in Markdown, using Git, and don’t mind editing some configuration files, Jekyll offers flexibility and speed without the need for a traditional CMS.
Hugo
Hugo is known for its blazing speed. It builds sites in seconds and supports a wide range of themes to help you get started quickly. Like Jekyll, it uses Markdown, but it’s often seen as easier to work with for large projects. Writers who like to focus on content while still having strong customization options usually enjoy using Hugo.
Eleventy (11ty)
Eleventy is a newer but growing favorite. It’s simple, modern, and flexible. It offers flexibility in content organization and doesn’t enforce a strict file structure, making it easy to tailor for different project needs. If you like working with HTML and templating languages, Eleventy gives you a clean setup that doesn’t feel cluttered.
Astro
Astro takes a slightly different approach. It’s built for speed like the other tools, but it also lets you bring in components from React, Vue, or other frameworks if you want to add interactive elements. Astro bridges the gap between content-focused writers and developers who want more interactivity.
What’s great about static sites is how simple they are once set up. There are no databases to manage or dashboards to worry about. You write, build, and publish. They’re fast, secure, and easy to back up or move. For technical writers, they offer a focused way to build content libraries or blogs without the overhead of larger publishing systems.
Final thoughts
The best platform for your documentation is something that feels intuitive and helps your readers easily access what they need. The tools you pick should make your job easier, not harder.
We’ve looked at several options, each with its own strengths. Whether you want speed, flexibility, or built-in tools, there’s something to fit your style and needs. The goal is simple: get your content to the right people with minimal friction.
If you haven’t yet, check out the first article in our series on Top Tools for Writing and Editing Technical Content. It’s the perfect companion to this one.
📢 At WriteTech Hub, we’re all about helping you find the right tools to do your best work.
✨ Looking for expert technical content? Explore our services or Contact us.
🤝 Want to grow as a technical writer? Join our community or Subscribe to our newsletter.
📲 Stay connected for insights and updates: LinkedIn | Twitter/X | Instagram
